Administrative Assistant

Valley Youth House empowers and strengthens the lives of children, youth and families through inclusive programming that builds resilience and fosters growth and independence.

We are currently looking for a qualified applicant to fill the following position: FT - Administrative Assistant - ($15hr - $17hr).

Job Description: The Administrative Assistant is responsible for daily management of the reception area and general office areas.  A significant portion of the Administrative Assistant's time is spent assisting with financial records, invoices, federal, state, and local reporting requirements, and record-keeping.  This position is under the Executive Vice President's, the Vice President of Central/Western PA and the York Director and under the direct supervision of the Administrative Assistant II.

Critical Functions:
  1. To provide general office support to all team members in assigned location.
  2. To monitor and maintain records including, but not limited to, financial documentation, meeting minutes and client related statistics.
  3. To create and maintain personnel related documents, including training hours in the on-site supplemental employee files.
Essential Functions:
  1. To provide excellent reception and communication with all clients, staff, visitors and stakeholders and ensuring an inviting, organized atmosphere and office environment.
  2. To order all office supplies in a timely manner and maintain records for purchases using program and agency protocol. 
  3. To support the processing of all incoming and assigned outgoing communications, such as mail, faxes and e-mail on a daily basis.
  4. To support the IT/Network Specialist in the maintenance of all computers & technology systems.
  5. To ensure proper functioning of all office equipment and trouble-shoot potential problems.
Other Duties:
  1. To participate in regularly scheduled supervision with direct supervisor and be prepared with an agenda.
  2. To attend and actively participate in team meetings.
  3. To accurately complete all personnel materials in a timely manner.
  4. To complete other related tasks as appropriate or assigned.
Qualifications: The Administrative Assistant shall be a mature individual with the ability to promote the philosophy of the Independent Living Program within the office setting, to visitors and in other settings as required. The Administrative Assistant will possess strong clerical, computer, and telephone as well as financial and interpersonal skills. This individual must be highly organized and self-motivated.  They shall never have been convicted of any child abuse offense. They shall possess a minimum of a high school diploma with three years of experience, a BA/BS and two years of experience working in an administrative support position or related field or other equivalent combination of experience. The candidate's race, gender, religion, or state of physical disability will not be considered when hiring for this position.

This agency is an Equal Opportunity and Affirmative Action Employer.  Valley Youth House provides all applicants for employment and all employees with equal opportunity for employment and promotion without regard to age, gender, race, color, religion, national origin, ethnicity, ancestry, disability, marital status, veteran status, genetic information, or any other classification protected by state or federal law.  This nondiscrimination policy extends to all terms, conditions and privileges of employment as well as the use of all VYH facilities, participation in VYH sponsored activities and all employment actions such as hiring, job assignments, promotions, compensation, benefits and termination of employment.