Valley Youth House empowers and strengthens the lives of children, youth and families through inclusive programming that builds resilience and fosters growth and independence.
We are currently looking for a qualified applicant to fill the following position: FT - Administrative Assistant - ($15hr - $17hr).
Job Description: The Administrative
Assistant is responsible for daily management of the reception area and general
office areas. A significant portion of
the Administrative Assistant's time is spent assisting with financial records,
invoices, federal, state, and local reporting requirements, and record-keeping. This position is under the Executive Vice
President's, the Vice President of Central/Western PA and the York Director and
under the direct supervision of the Administrative Assistant II.
- To provide general office support to
all team members in assigned location.
- To monitor and maintain records
including, but not limited to, financial documentation, meeting minutes and
client related statistics.
- To create and maintain personnel
related documents, including training hours in the on-site supplemental
- To provide excellent reception and
communication with all clients, staff, visitors and stakeholders and ensuring
an inviting, organized atmosphere and office environment.
- To order all office supplies in a
timely manner and maintain records for purchases using program and agency
- To support the processing of all
incoming and assigned outgoing communications, such as mail, faxes and e-mail
on a daily basis.
- To support the IT/Network Specialist in
the maintenance of all computers & technology systems.
- To ensure proper functioning of all
office equipment and trouble-shoot potential problems.
Qualifications: The Administrative
Assistant shall be a mature individual with the ability to promote the
philosophy of the Independent Living Program within the office setting, to
visitors and in other settings as required. The Administrative Assistant will
possess strong clerical, computer, and telephone as well as financial and
interpersonal skills. This individual must be highly organized and
self-motivated. They shall never have
been convicted of any child abuse offense. They shall possess a minimum of a
high school diploma with three years of experience, a BA/BS and two years of
experience working in an administrative support position or related field or
other equivalent combination of experience. The candidate's race, gender,
religion, or state of physical disability will not be considered when hiring
for this position.
- To participate in regularly scheduled
supervision with direct supervisor and be prepared with an agenda.
- To attend and actively participate in
- To accurately complete all personnel
materials in a timely manner.
- To complete other related tasks as
appropriate or assigned.
This agency is an Equal Opportunity and Affirmative Action Employer. Valley Youth House provides all applicants for employment and all employees with equal opportunity for employment and promotion without regard to age, gender, race, color, religion, national origin, ethnicity, ancestry, disability, marital status, veteran status, genetic information, or any other classification protected by state or federal law. This nondiscrimination policy extends to all terms, conditions and privileges of employment as well as the use of all VYH facilities, participation in VYH sponsored activities and all employment actions such as hiring, job assignments, promotions, compensation, benefits and termination of employment.